Executive assistant F/H

The company

Founded in 2013, Cailabs designs, manufactures, and develops innovative photonic solutions for the space, industry, telecommunications, and defense sectors. A global specialist in laser shaping, the company has accelerated its growth in the space field with turnkey optical ground stations that integrate atmospheric turbulence compensation technology. This makes it one of the first companies to harness very high data rates enabled by optics in a commercial ground station.

Cailabs currently has over 120 employees, including 32 PhDs. With 26 patent families filed, the company is one of the most innovative companies in France. It is headquartered in Rennes, with offices in Paris and Washington (USA).

Post description

Are you multitasking and autonomous, used to dynamic environments?

Do you want to contribute to the growth of a company, working closely with its CEO?

Are you passionate about innovation?

Join the leadership of a global gem that is revolutionizing space communications and industry!

Main Responsibilities:

As an Executive Assistant, you will play a key role in the organization and smooth running of the leadership's activities. You will be involved in:

• Calendar management: Organizing meetings, appointments, travel arrangements, and proactively managing the CEO's schedule.
• Administrative support: Handling routine management tasks.
• Document preparation: Drafting meeting summaries, reports, presentations, and managing professional correspondence.
• Decision-making support: Tracking the action plans decided upon and providing key information to facilitate the CEO's decision-making process.
• Priority management: Anticipating the CEO’s needs, handling emergencies, and filtering requests according to their importance.
• Participation in special projects: Supporting the management of one-off projects related to the company’s growth.

Profile required

Desired Profile:

• Proven experience as an Executive Assistant to senior management, ideally in a tech, startup, or innovation environment.
• Excellent organizational skills and the ability to manage multiple priorities in a constantly evolving environment.
• Proactivity and a strong sense of anticipation to best support the CEO.
• Communication skills: Excellent command of both French and English, both spoken and written.
• Proficiency in office tools: Excel, Word, PowerPoint, as well as project management and collaboration tools.
• A strong interest in the tech industry or a curiosity for innovation is a major asset.

Personal Qualities:

• Discretion, integrity, and a sense of confidentiality.
• Flexibility and adaptability to handle the unexpected and urgent matters.
• Strong interpersonal skills and diplomacy to interact with high-level stakeholders.
• Ability to work autonomously and take initiative.

Why join CAILABS?

• A modern, growing, and ambitious company!
• A team of experts, dynamic, passionate, and mobilized around a common goal.
• The majority of Cailabs' clients are international. Today, Cailabs generates a large portion of its revenue outside of France, particularly in North America, Europe, and Southeast Asia.

Réf: 75beeea2-2247-40d8-99e1-01dccd48a591