Part-Time Office Manager – U.S. Subsidiary F/M

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Update on 29/09/2025

  • Contract type:  Permanent contract

  • Work time:  Part time

  • Location Arlington

The company

Cailabs is a French deep-tech company specializing in innovative optical solutions for telecommunications, aerospace, defense, and laser-based industries. With strong growth and a global presence, we are expanding our U.S. operations and looking for a Part-Time Office Manager to support our American subsidiary.

Post description

This is a unique opportunity to join a fast-growing international company, work in a cross-cultural environment, and directly contribute to the success of our U.S. team.

Your Role

As our Part-Time Office Manager, you will be the backbone of our U.S. office operations. You’ll ensure smooth day-to-day administration, support our team locally, and act as a key liaison between the U.S. subsidiary and our headquarters in France.

Key Responsibilities

  • Administration & Coordination
    • Oversee daily office administration and documentation.
    • Act as the main point of contact with the France headquarters (finance, office management, HR, communication, events).
    • Manage relationships with local service providers (banks, insurance, accounting, legal, etc.).
  • Finance Support for Cailabs US
    • Track invoices, expenses, and vendor payments.
    • Liaise with the French accounting team to ensure accurate consolidation and reporting.
  • HR & Team Support
    • Support onboarding and administrative tasks for new hires.
    • Provide day-to-day support to the U.S. team and coordinate with France for consistency.
  • Logistics & Events
    • Organize business travel and manage logistics for team visits or trade shows.
    • Support internal and external events in collaboration with the France office.

Profile required

What We’re Looking For

  • Proven experience as an Office Manager, Executive Assistant, or Administrative Coordinator.
  • Strong organizational and multitasking skills, with the ability to work independently.
  • Excellent communication skills and a collaborative mindset.
  • Comfortable using modern office and collaboration tools (Teams).
  • Familiarity with U.S. administrative, HR, or accounting practices.
  • Able to communicate in French is a strong plus (daily interactions with HQ in France).

What We Offer

  • A part-time position (approx. 2 days/week) with flexibility.
  • The opportunity to work in a fast-growing, international high-tech company.
  • Exposure to both U.S. and European business practices.
  • A dynamic, cross-cultural team environment.

Location:  Arlington (Virginia) 
Type: Part-Time (2 days per week).

 

Required languages

  • English English - Level Bilingual

Réf: 150713bd-154b-4f28-8120-7a2708f7dd57

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Part-Time Office Manager – U.S. Subsidiary F/M

Permanent contract
Part time
Arlington

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