Operations PMO & Coordination – Operations Department F/H

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Published on 08/02/2026

  • Contract type:  Permanent contract

  • Work time:  Full time

  • Location Rennes

The company

Founded in 2013, Cailabs designs, manufactures, and develops innovative photonic solutions for the space, industry, telecommunications, and defense sectors. A global specialist in laser shaping, the company has accelerated its growth in the space field with turnkey optical ground stations that integrate atmospheric turbulence compensation technology. This makes it one of the first companies to harness very high data rates enabled by optics in a commercial ground station.

Cailabs currently has 170 employees, including 40PhDs. With 29 patent families filed, the company is one of the most innovative companies in France. It is headquartered in Rennes, with offices in Paris and Washington (USA).

Post description

Reporting to the Operations Department, you will act as a transversal PMO at the heart of operations, serving as both facilitator and coordinator. 

 

You will work closely with operational teams and management, with a cross-functional view and a direct impact on the daily operations of Cailabs. 

You will ensure the execution of actions within the Operations Department as well as those linked to other departments and stakeholders. You will make sure that information flows smoothly and that teams have the necessary data, tools, and follow-up to perform effectively. 

 

This role requires strong organizational skills, autonomy, the ability to take a step back, and the capacity to follow up without hierarchical authority, within a dynamic and growing industrial environment. 

You may also have the opportunity, depending on your interests and business needs, to temporarily lead certain cross-functional projects. 

 

Key Responsibilities 

Operational Rituals & Competency Tracking 

  • Manage and facilitate operational rituals, with oversight of team competencies. 

Monthly KPI Sprint 

  • Lead the monthly KPI sprint: consolidate and adjust KPIs, identify gaps, organize reviews, follow up on corrective actions, and propose improvements. 
  • Organize and track recurring meetings with managers and departments. 
  • Prepare and facilitate the annual operational roadmap review, coordinating department heads and external stakeholders. 
  • Ensure follow-up on decisions made during meetings: reminders, assignment through tracking tools (Planner, Excel…). 

Structuring & Continuous Improvement 

  • Standardize and structure operational documents and reporting tools (board slides, tracking tables, etc.). 
  • Occasionally create or adapt Excel tracking tables to model project needs or indicators. 
  • Contribute to smoother processes and better alignment between teams. 
  • Support continuous improvement initiatives and monitor associated actions. 

Cross-Functional Coordination & Operational Support 

  • Assist teams with daily coordination, complex scheduling, and planning of multiple meetings. 
  • Support information sharing and discussions on medium-complexity topics. 
  • Draft and distribute concise, action-oriented meeting notes, and follow up on the implementation of decisions. 
  • Provide occasional support for high-value strategic documents (investors, audits, events). 

Profile required

  • Proven experience in PMO, operational coordination, or cross-functional project management, ideally in an industrial environment. 
  • Strong Excel skills and familiarity with tracking/reporting tools (Planner, Microsoft 365, reporting). 
  • Excellent communication skills, with diplomacy and the ability to foster collaboration between teams. 
  • Highly organized, autonomous, analytical, with the ability to take a step back. 
  • Ability to facilitate decision-making by providing reliable analysis, tracking, and recommendations while leaving final responsibility to management. 
  • Professional-level English is desired. 

Avantages

  • Des moments de partage et de convivialité (séminaire annuel, repas, jeux collectifs, activités sportives, etc.),
  • Une mutuelle prise en charge à 100%,
  • Un système de primes valorisant les performances collectives et individuelles,
  • Rejoindre Cailabs c'est enfin l'assurance que tout sera mis en œuvre pour vous aider à performer, à vous améliorer et relever de nouveaux défis.

Required languages

  • English English - Level advanced

Réf: b42110d5-a618-427e-80e1-ed72b32a91c8

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Operations PMO & Coordination – Operations Department F/H

Permanent contract
Full time
Rennes

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