Office Manager – U.S. Subsidiary F/M

The company

Founded in 2013, Cailabs designs, manufactures, and develops innovative photonic solutions for the space, industry, telecommunications, and defense sectors. A global specialist in laser shaping, the company has accelerated its growth in the space field with turnkey optical ground stations that integrate atmospheric turbulence compensation technology. This makes it one of the first companies to harness very high data rates enabled by optics in a commercial ground station.

Cailabs currently has 170 employees, including 40PhDs. With 29 patent families filed, the company is one of the most innovative companies in France. It is headquartered in Rennes, with offices in Paris and Washington (USA).

Post description

This is a unique opportunity to join a fast-growing international company, work in a cross-cultural environment, and directly contribute to the success of our U.S. team.

Your Role

As our Office Manager, you will be the backbone of our U.S. office operations. You’ll ensure smooth day-to-day administration, support our team locally, and act as a key liaison between the U.S. subsidiary and our headquarters in France.

Key Responsibilities

• Administration & Coordination
• Oversee daily office administration and documentation.
• Act as the main point of contact with the France headquarters (finance, office management, HR, communication, events).
• Manage relationships with local service providers (banks, insurance, accounting, legal, etc.).
• Finance Support for Cailabs US
• Track invoices, expenses, and vendor payments.
• Liaise with the French accounting team to ensure accurate consolidation and reporting.
• HR & Team Support
• Support onboarding and administrative tasks for new hires.
• Provide day-to-day support to the U.S. team and coordinate with France for consistency.
• Logistics & Events
• Organize business travel and manage logistics for team visits or trade shows.
• Support internal and external events in collaboration with the France office.

Profile required

What We’re Looking For

• Proven experience as an Office Manager, Executive Assistant, or Administrative Coordinator.
• Strong organizational and multitasking skills, with the ability to work independently.
• Excellent communication skills and a collaborative mindset.
• Comfortable using modern office and collaboration tools (Teams).
• Familiarity with U.S. administrative, HR, or accounting practices.
• Able to communicate in French is a strong plus (daily interactions with HQ in France).

What We Offer

• A part-time position (approx. 2 days/week) with flexibility.
• The opportunity to work in a fast-growing, international high-tech company.
• Exposure to both U.S. and European business practices.
• A dynamic, cross-cultural team environment.

Location:  Arlington (Virginia) 
Type: 5 days per week - 40hours/week

Required languages

• English - Level Bilingual

Réf: 150713bd-154b-4f28-8120-7a2708f7dd57